Communications Meeting – Feb 13, 2012
( Meeting Forum Thread – announcement & feedback )
Facilitating: Ian
Also in attendance: Tara, Tim, Katharine, Dean, Jennifer, Stacey
Posted in Communications
small meeting today, Tim brought a proposal for the communications committee that was adopted (online shortly). Tasks discussed at meeting:
Assignment editor – or other person: create list of articles to be drafted (event info, newsletter for email list, etc)
Distribution editor – build contacts/distribution points (Dean is working on this)
Our next meeting is scheduled in one week: Dec 26 at 2pm, IKE Box
Posted in Communications
Occupy Salem Oregon (OSO)
Communications Plan 2012
1) Familiarize ourselves in the OSO mission, purpose, goals and objectives
2) Familiarize ourselves and, possibly, assist in the formulation of OSO “talking points,” based on the mission, purpose, goals, etc
3) Familiarize ourselves with the organizational structure of OSO, the General Assembly (GA) and various committees
4) Formulate a Communications Committee functional structure and protocols for generating written/verbal/video information for dissemination to various “audiences.”
Posted in Communications
State of Communications Committee – December 12, 2011
Current systems, resources, services, by the numbers
osoga.com homepage – wordpress blog
91 posts in 22 categories, and 20 static pages.
Traffic to site has been gradually decreasing, holding steady near 100 visitors per day so far in december.
occupysalemoregon.org forum – phpbb forum
1084 posts in 433 topics, 380 registered users. It is unknown how many of these users are bots. We have 26 users who have significantly contributed to the discussion (made at least 10 posts) and 85 users who have posted at least once. The number of forum users active on a daily basis is hard to gauge, but appears to be somewhere in the 10-20 range.
Occupy Salem Oregon mailing list – phplist mailing system
Main announcement mailing list has 160 subscribers. Last message sent Dec 8, seen by at least 60 people.
“Occupy Salem Oregon” Facebook page
Number of people “reached” (seeing content originating from the page) has climbed through December so far, recently topping 5400 people in a day. Traffic to the FB page is mostly from search engines.
@occupysalem – Twitter account
348 tweets, 210 followers
Celly – Cel.ly service
@occupysalemor – Main alert/announcement cell, 15 members
@occupysalemcoms – For communications, unused
@occupysalemconvo – For chat/more verbose messaging, unused
@occupysalem – public cell created by celly? Not ours
Contact Directory Database
Ties together multiple contact/information sources. Currently forum user profiles and data, phplist mailing list subscription database, submitted paper forms for contact database, and Ian’s gmail address book. Still scattered data in there, but lots of good/complete information as well. This is currently not in a publishable form, it needs polish and contains lots of private info that needs to be hidden before public release.
“Back office”/Infrastructure
Our homepage, the osoga.com wordpress install, is currently hosted in Tad’s dreamhost account and will be moved to new account provided by Peaceworks. The discussion forums and phplist mailing list system are hosted in Eugene by The Botworks Inc/Willamette.net. All our web applications and content are backed up on an hourly basis.
Projects/proposals on hold:
email forwarding/proxying solution for individuals and committees
email hosting
official OSOGA phone number and IVR answer and forward system
Posted in Communications
In attendance: Ian, Nancy, Dave, Judith, Colin, Suzi, Tim, Dean, Doug
Judith – on “FB Occupy Admin” group. should look into other webmaster/moderation groups to coordinate.
Raven: contact about help with logo/web graphics
Doug: needs ride to SF Dec 18 for AIM walk – has needs list, looking for 4g data stick/smartphone to stay connected.
Posted in Communications
Meeting minutes for social networking -FB (sub hub of communications)
In Attendance; Tara Colvin, Judith Riley
Notes Taken By Judith Riley
Date & Time : 12/4/2011 1:40PM
Agenda:
History Of OSO FB: This page started around the first of September we started with 2 members my husband and I attended the GA’s at riverfront park prior to the encampment and though we like to be a involved as we can, we have 2 small children , I can not currently drive and my husband is limited at times in physical mobility. We decided to dedicate this page as our support. After the second meeting we learned that another group had started a FB page for Occupy Salem but we never learned who the admins were and our page already had 600 hits (the other page had about 120). We continued attending about 3 GA’s a week after the encampment began as well as receiving emails and texts from folks on the ground. We have grown to 2,644 “Likes” – (everything we post is viewed and posted to this total every time). We currently have 645 people that are regularly talking about this page online.
Admins On FB Page: Judith & Jamie Riley(First Admins) -Andrew Gwin (added in October-Helps mod the OSO website but just keeps communication between pages does not really post or mod on FB good resource to get info validated.) Kristen Nebeker (added in October was assisting with events added to help get info posted about upcoming events but I have not seen her since the March when Milk was last here I think she is busy with school currently.)
Description on page since day 1 :Just so everyone is aware, your are welcome to debate your views and opinions but we will delete and/or ban for anything that is disrespectful. Not respecting each other (in my opinion) is what got us into this mess in the first place. – this is posted on the page in the description section this is the guidelines that we have used to delete comments and or ban users. (This was brought up and agreed on I the second GA held at riverfront park).
Daily Page Duties as a moderator:
*Scroll through every post since you last logged in and check for the above reasons
*Read All posted comments to insure people are have not posted questions : If they have try to find a resource for them to reference to answer the question (try to find it on the website first any opportunity to post the link to the website take it) If you can not answer the question of if you need a specific answer form a member of OSO call-text or email them -post on the page that you are seeking info -as soon as you hear back and you trust the resource post the answer if you post the response @the name of the person than it will tag them this alerts them you have replied.
* If another occupation post a flyer about action ect….make sure that you like it as OSO admin. As well as repost it (again this tags them that you have reposted and liked it shows Solidarity than they repost our stuff).
* If an eviction notice from another Occupy is posted (call out to our people to get involved this also shows Solidarity ) & our users love to see support for others and follow evictions through to the end if possible.
*Check the hidden post section – FB’s filter often times puts peoples posts into the hidden section only mods can see check it daily to click un-hide if they are not spam. (if you do not expect haters people get pissed and think the comment has been deleted) .
*Check the OSO calendar 2 times a day – if there is meeting info post it meeting /time/place -If there is a post on the calendar for a march event ect…. Make and event page for it try to obtain photos relevant to the theme or an OSO picture.
* Check all local papers and than good national papers for articles , photos, video ect…. Daily 2 times a day would be best.
*Good video news resources are RT.com and Current.com
* Check the OSO forums 3 times daily for updates of any kind for OSO use the link from the forum under the Post.
* Post reminders of GA daily -post link to website at least 3 times a day (try to think of creative reasons to send people to the website ) Post links to any event 2 times daily until it occurs.
*proposed new guidelines for deleting Posts and banning people
Did I forget anything?
Trolling* and flaming* are not permitted.
1st infraction: You will receive a Warning
2nd infraction: You will be Banned
Name calling of any kind is not permitted.
1st infraction: You will receive a Warning
2nd infraction: You will be Banned
Posting porn is immediate grounds for Banning
Spamming is not permitted
1st infraction: You will receive a Warning
2nd infraction: You will be Banned
Decisions made by Moderators regarding Bans and Warnings will strictly be made according to the rules above and any potential interpersonal conflict between Moderator and Poster shall have no bearing on decisions made.
Any decision by a Moderator is final.
Definitions of starred terms
Any decision by a Moderator is final.
Definitions of starred terms
*http://en.wikipedia.org/wiki/Troll_%28Internet%29
*http://en.wikipedia.org/wiki/Flaming_%28Internet%29
*http://en.wikipedia.org/wiki/Spamming
This was agreed on.
*Create a statement of purpose (tabled)
Tara was made an official administrater
Posted in Communications
Meeting minutes for meeting Social networking FB
Date: 12/6/2011
Members Present : Judith Riley /Tara Colvin
Agenda:
FB insights : as discussed in the communications meeting 12/4 Judith attempted to export the insights from FB to publish in the forums : unable to get them to open in the download Judith added Ian as an admin to assist he was able to download and view them ( maybe he can assist in seeing if there are other tools we can utilize on FB that we could use such as there is a section for bulding apps and adding them to FB page but I do not know how to use all of thoes tools at this time but if he can read the langue for set up we can take over the use of it J) we should ask him at the next communication meeting or email him about it. ) However Ian has the insights and maybe he can add them to the forums for us.
Ratified the name of our committee as Social Networking for Face Book a sub hub of communications
Brain storming on the mission statement : Judith :something’s that are important is saying we are committed to providing quality news, updates, stories, photos, videos, and other tools for sharing with family, friends community members, to educate and provide opportunities for people to form options and involvement as to what is taking place in there , homes communities, towns, city’s, states and world – (that’s kind of run on but you can get the idea) also we should state something about :pledging that we will obtain confirmations on news sources ect…however we may post things that some may not feel verified so folks know what is out there – but if at anytime we post something and later find it not to be true we will write a retracting statement – Tara: will write up a proposal If we both agree we will ratify the statement. Tara: will try to have the statement ready tomorrow morning to and she will post it J
We decided that we reserved the right to hold online meetings – Notes would be typed from those meeting sent to the other members once agreed post to the forums.
Posted in Communications
Agenda
Check in, interest in communications projects
“State of coms” report, review current projects/services
Project review:
osoga.com (wordpress)
-training, need people from other committees to be able to post
-kanada has dump drive of photos/media from on site?
-FB Event page – for dec 10 march
discussion forum (phpbb)
-LRP wants forum training/info
-need to review moderation logs
Posted in Communications
Pledge Guidelines
PLEDGE I. NAME
The name of this committee will be Communications.
PLEDGE II. PURPOSE
The purpose of this committee will be; to promote, coordinate, and
help build the framework for aspects of community communication
through committee participation and advice to the General Assembly; to
provide a vehicle for maximum community participation in promoting the
message and ideals to help achieve community goals; to provide an
opportunity for members to participate together in their mutual
interest and to promote and coordinate communication among its members
and between committees; and will assist in the dissemination of
information on all matters affecting the growth and development of the
General Assembly.
PLEDGE III. LIST OF PLEDGES
Section 1. The committee may set its own meeting schedule, but will
hold at least one meeting each week, with at least three (3) days
notice, which will be posted on the website schedule and on the
on-site community forums.
Section 2. At least fifty percent (50%) of the previous meetings
members of the committee will constitute a quorum to change guidelines
Section 3. Special meetings, for any purpose or purposes, may be
called by anyone on the committee. Notice of the time and place of any
special meeting will be sent by email to each member of the committee,
posted on the website schedule, and on the ground-site community
forums, at least twenty-four (24) hours prior to such meeting. Notice
will state the purpose of the meetings.
Section 4. Any decision by the communications committee may be
nullified by a majority vote at any general assembly.
PLEDGE IV. MEMBERSHIP
Section 1. The general membership will be open to all who are
interested in contributing their time and effort to the objectives of
this committee.
Section 2. Membership is declared by placing one’s own name on the
“Official Membership
List” in person.
Section 3. Each member will be entitled to one vote.
PLEDGE V. THE COORDINATORS (LIAISON & SECRETARY)
Section 1. The Coordinators will consist of a Liaison and Secretary.
These two positions may be filled by the same person.
Section 2. Coordinators will be selected by a majority of votes cast
at a communications meeting.
Section 3. All selected Coordinators will serve until another is
selected by a majority of votes cast at any communications meeting.
Section 4. Whenever a vacancy occurs, such vacancy will be filled
immediately by anyone from the committee that wishes to stand up,
after which another will be selected by majority vote at the next
communications meeting or filled by majority vote at the next general
assembly meeting.
PLEDGE VI. DUTIES OF THE COORDINATORS
Section 1. Liaison
The Liaison will serve as general supervisory and facilitator of the
activities of the committee. He/she will preside at all meetings of
this committee and the 7pm general to help with spreading ideas,
needs, and objectives. Start and help conduct meetings, report
meetings to the general assembly, facilitator between the
communications committee and all other committees, help form agenda
proposal from committee for next general assembly, and help form
proposals from the committee for next general assembly.
Section 2. Secretary
The secretary will record the minutes of all meetings; one copy will
be maintained in the communications binder located at the ground-site
and one will be submitted to the on-line communications forum section.
With respect to any funds and assets contributed to or collected by
the communications committee, the secretary will assume responsibility
for deposits and disbursements and will account for such funds and
assets by keeping a record of all receipts and disbursements. He/she
will post meeting times that were set by the committee on the
website’s schedule and on the ground-site forums, and keep
communications committee needs up to date.
PLEDGE VII. SUB-COMMITTEES
Section 1. To carry out work of the committee, sub-committees may
be created by a majority vote
of the committee.
Section 2. Sub-committee membership will consist of all communications
members interested
in serving on a particular sub-committee.
Section 3. Except in cases where the committee appoints a
chairperson for a sub-committee,
each sub-committee will choose its own Coordinators.
Section 4. The Coordinator of each committee, unless he/she is a
member of the committee, will serve as a special nonvoting member of the committee.
Section 5. The secretary of each sub-committee will present a
written copy of the minutes
of the sub-committee meeting to the Coordinators of the communications committee.
PLEDGE X. AMENDMENTS
Section 1. These guidelines may be repealed or new bylaws may be adopted
by a two-thirds
majority vote cast at a meeting to be set by the members.
Section 2. Written notice of the meetings and of the intent to
consider amendments to the bylaws
will be forwarded to all members at least 3 days prior to the meeting.
Posted in Communications
Agenda:
announcements
web/forum – front facing content
workflow documentation
mass mailing
ground and digital security
role definition
occupy to occupy communications
photo posting and sharing system
Attendance: Tad, Ian, Andy, Cameron, Nancy, Rese, Dillon, Michel
Announcements:
public email list up and running
tad has stuff, needs truck to move it
Web/Forums:
move more tech stuff to sub-committees
no exclusion, coms/sub committees remain open
Ian: forums for discussion, website/blog for official documents
Formation of webmaster subcommittee-
Passed, 2 in favor, 1 block
Members of subcommittee: Ian, Andy, Cameron
Webmaster committee purpose: To coordinate timely content updates as well as software and system updates while maintaining website functionality and usability.
Posted in Communications
